M I C H A E L   V O S S
  • HOME
    • ABOUT MICHAEL
  • SUMMIT PROGRAMME
    • FITNESS ASSESSMENT
    • ADVANCE
    • BASE CAMP >
      • CASE STUDY BASE CAMP
  • BLOG
  • CONSULTING
    • BOARD AND ADVISORY SERVICES
    • INTEGRATED MANAGEMENT SYSTEM BUILDER
    • AUDITING MANAGEMENT SYSTEMS
    • MANAGING INTEGRATED SYSTEMS
    • STRATEGY AND ACTION PLANNING
  • Testimonials
  • Contact
  • Privacy

M I C H A E L 'S   B L O G

Have you got a document mountain?

8/5/2016

2 Comments

 
Many businesses are very good at creating a mountain of documentation. We are great at creating new documents. We are not so good at getting rid of the old documents and so we build this ‘mountain’.

​Recently I was asked to provide advice to a business on the preparation of documentation that would meet the new Ministry of Primary Industries requirements under the Food Act 2015. The business had begun to prepare a new management system around the clauses of Regulation 110. ​
While this approach will meet the Ministry’s requirements, it creates a stand-alone system which is separate to the other management systems that the business already has. In many cases the requirements were already met in existing documentation. They only needed to add one new process and make minor alterations to their existing system documents to meet the Ministry’s requirements.

Having separate systems creates duplication of policies, processes, procedures and other documents. New requirements should be integrated with the existing management system instead of adding to the ‘document mountain’ and unnecessary cost to the operation.

The document mountain includes policies, objectives, processes and records. Each of these needs to be considered separately taking into account the risk that the document represents to the business. When considering documents you should ask, ‘What are the consequences of disposing of this document?’

​I will cover more about how you can deal with your document mountain during our webinar DEALING WITH THE DOCUMENT MOUNTAIN​
2 Comments
Glen Gibson
26/5/2016 04:22:49 pm

Hi,
I was late in receiving from a colleague awareness of this important topical webinar. I would be very grateful to receive access to any recording made so I can share this with our business systems management team.

Thank you

Glen

Reply
Michael Voss
26/5/2016 08:27:10 pm

Hi Glen
Sorry to hear that you missed today's webinar. A re-cut version will be posted to my blog in a few days time.

If you enter your details on the FOLLOW ME button you will receive prior notice of future webinar postings.

Hope this helps

Reply

Your comment will be posted after it is approved.


Leave a Reply.

    FOLLOW ME

    RSS Feed

    Note: Google chrome users will need to install the RSS extension 

    Author

    Michael posts on topics relating to organisational growth and excellence

    View my profile on LinkedIn

    Articles

    All
    Excellence
    Governance
    Leadership
    Management Systems

    Past Posts

    May 2020
    April 2019
    February 2019
    January 2019
    December 2018
    November 2018
    October 2018
    September 2018
    August 2018
    July 2018
    June 2018
    May 2018
    April 2018
    March 2018
    February 2018
    December 2017
    November 2017
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    June 2016
    May 2016
    April 2016
    March 2016
    February 2016
    January 2016
    December 2015
    November 2015
    October 2015
    September 2015
    August 2015
    July 2015
    November 2014


    Sign up below to receive my future posts and offers
    FOLLOW ME

    RSS Feed

  • HOME
    • ABOUT MICHAEL
  • SUMMIT PROGRAMME
    • FITNESS ASSESSMENT
    • ADVANCE
    • BASE CAMP >
      • CASE STUDY BASE CAMP
  • BLOG
  • CONSULTING
    • BOARD AND ADVISORY SERVICES
    • INTEGRATED MANAGEMENT SYSTEM BUILDER
    • AUDITING MANAGEMENT SYSTEMS
    • MANAGING INTEGRATED SYSTEMS
    • STRATEGY AND ACTION PLANNING
  • Testimonials
  • Contact
  • Privacy